What's included
A detailed description of every component in the tracking system service — what we build, what we deliver, and what the administrator receives.
Overview
The Loxnuke service is structured around four concrete deliverables: the tracking spreadsheet, the movement history log, the participant status dashboard, and the monthly reconciliation protocol. These are designed to work together as a single integrated system.
We also include administrator training and a quarterly review — not as optional add-ons, but as integral parts of the service. A system that isn't properly understood by the person using it doesn't serve the group's needs.
Deliverables in detail
The core tool. A structured spreadsheet configured specifically for the group, with formulas that automatically calculate each participant's total contribution and percentage of the overall pool as entries are added. The spreadsheet is shared with the administrator and can be configured to give read-only access to participants for their own data.
Key features include: contribution entry by participant and date, automatic percentage recalculation, currency handling for mixed ARS/USD contributions, and a summary view showing the group's overall status at a glance.
A chronological record of every financial movement entered into the system. Each entry records: participant name, date of contribution, amount, currency, transfer reference (if applicable), and any notes from the administrator. The log is structured to be immutable — entries are added, not edited, to preserve a clean audit trail.
This log serves as the group's official record of contributions and is the reference point for the monthly reconciliation process.
A visual summary panel that shows, for each participant: total contributed to date, current equity percentage, and contribution history. The dashboard is designed to be readable by participants who are not spreadsheet-savvy — it presents the key numbers clearly without exposing the underlying formulas or other participants' data.
The dashboard updates automatically when new contributions are entered in the main spreadsheet.
A documented, step-by-step process for the administrator to close each month. The protocol covers: reviewing all entries for the period, cross-referencing recorded contributions against actual bank transfers, identifying and documenting any discrepancies, and generating a monthly summary for distribution to participants.
The protocol includes templates for the monthly summary and a discrepancy log. It is designed to take a consistent amount of time each month once the administrator is familiar with it.
A dedicated training session with the person who will maintain the system. Training is hands-on: the administrator works through the system with us, entering practice data and running through the reconciliation protocol. We provide a written reference guide covering all common scenarios.
Training is conducted after the system is fully configured so that the administrator is learning the actual system they will use, not a generic demonstration version.
Three months after the system goes live, we conduct a review of how it is being used. We check that formulas are functioning correctly, review the reconciliation records to date, and identify any adjustments needed. The review includes a written summary of findings.
This review is designed to catch any systematic issues before they compound, and to address questions that have emerged from real-world use that weren't anticipated during training.
Scope boundaries
Being clear about scope boundaries helps the group understand what other services or professionals they may need alongside the tracking system.
We do not receive, hold, or transfer money. All financial transactions remain between group members.
We do not draft or review contracts, shareholder agreements, or any legal documentation for the group.
The tracking system is not an accounting system. Tax obligations and financial reporting require a qualified accountant.
We do not advise on which projects to invest in, how to structure the investment, or any financial strategy decisions.